Privacy Policy

Effective Date: [Insert Date]

Introduction

[Charity Name] is committed to protecting and respecting your privacy. This policy explains how we collect, use, and protect your personal data in accordance with the General Data Protection Regulation (GDPR).

What Personal Data Do We Collect?

We may collect the following personal data:

Name

Contact details (e.g., email, phone number)

Donation history and financial data (if you donate to us)

Volunteer or event participation details

Other information you voluntarily provide to us

How Do We Use Your Personal Data?

We use your personal data for the following purposes:

To communicate with you about our activities, events, and services.

To process donations and provide receipts.

To manage volunteer or supporter registrations.

To fulfill legal obligations and maintain our charity’s operations.

Legal Basis for Processing Personal Data

We process personal data based on the following legal grounds:

Consent: You have given consent for us to process your data (e.g., subscribing to a newsletter).

Contractual Necessity: Processing is necessary to fulfill a contract, such as a donation or volunteer agreement.

Legal Obligation: We may need to process your data to comply with legal requirements.

Legitimate Interests: We may process data to pursue our charity’s legitimate interests, provided this does not override your rights.

Data Sharing

We will not sell or rent your personal data to third parties. We may share your personal data with trusted service providers who assist us in running our charity, such as payment processors, email marketing platforms, or event organizers. These third parties will only process your data as necessary and in accordance with GDPR.

Data Security

We take the security of your personal data seriously. We implement appropriate technical and organizational measures to protect your data from unauthorized access, loss, or misuse.

Your Rights

Under GDPR, you have the following rights:

The right to access the personal data we hold about you.

The right to rectify or update your personal data if it is inaccurate or incomplete.

The right to erase your personal data (under certain circumstances).

The right to restrict processing of your personal data.

The right to object to the processing of your personal data.

The right to data portability.

If you wish to exercise any of these rights, please contact us at [Contact Email/Phone].

Retention of Personal Data

We will retain your personal data for as long as necessary to fulfill the purposes outlined in this policy, including for legal or accounting requirements.

Changes to This Policy

We may update this policy from time to time. We will notify you of any significant changes by updating the “Effective Date” at the top of this page.

Contact Us

If you have any questions about this policy or how we handle your personal data, please contact us at:

[Charity Name]

[Charity Address]

[Charity Contact Email]

[Charity Contact Phone]